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Project Coordinator – Seattle, Washington

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Job Purpose: Under the direction of the General Manager, the Project Coordinator is responsible for
supporting all phases of the project management process for multiple survey projects for multiple project
managers. He or she creates and executes project schedules, ensures project documents are complete,
current and stored appropriately, assembles project specific documentation, enters contacts into
TerraSond’s CRM program, schedules meetings, trainings, conferences and rental equipment. He or she
also provides general clerical support to the Alaska office to include answering phones, scanning,
photocopying, filing, and shipping and receiving, The Project Coordinator is also responsible for
arranging and tracking employee travel including air, hotel, TerraHouse, cab service, and rental cars and
running errands as needed.

Essential Duties and Responsibilities:
 Operate multi-line phone system. Answer phones in a professional manner, direct calls and take
messages as appropriate.
 Arrange national and international shipping through FedEx, USPS, UPS and DHL.
 Assist all staff members as needed with filing, scanning, photocopying, binding, data entry,
printing labels, preparing mass mailings and other documentation preparation projects.
 Prepare special reports, word processing, research information, compose, type, proofread and
copy correspondence.
 Schedule travel to include flight reservations, flight changes, cab service, TerraHouse
reservations, hotel bookings and rental car arrangements by using various methods to keep travel
costs to a minimum such as Griffin Travel, Travelocity, and Alaska Airlines accounts.
 Track flight costs and schedules in travel logs, Travel Calendar, flight spreadsheet and matching
charges for flights to the monthly credit card expense report.
 Complete all company HSE training; actively participate in regular safety meetings, take meeting
notes and minutes.
 Assist with the requisition data collection instruments required for survey, engaging rental
agencies and negotiating rates as necessary.
 Assist with project logistics to include scheduling staff, coordinating equipment, and making
travel arrangements.
 Schedules and tracks the scheduling of project activities.
 Track Change Management documentation.
 Collects change order inquiry, request and approval documents to ensure that all changes are
captured Plan and conduct staff meetings to ensure team is updated on workflow.

Job Specifications:

Knowledge, Skills and Abilities
 Excellent oral and written communication skills, to include a clear speaking voice in the English
language.
 Interface with vendors and employees in a professional and courteous manner, both in person and
over the phone.
 Strong organizational skills and ability to multi-task and prioritize.
 Demonstrated commitment to safety principles and protocols.
 Working knowledge of personal computers including word processing, database and spreadsheet
applications.
 Ability to maintain strict confidentiality.
 Must be able to handle multiple interruptions and adjustment to priorities throughout the day.

Required Background and Experience:
 A High School Diploma, GED or equivalent.
 2 years of relevant experience or training.
 Experience with answering and transferring calls on a multi-line phone system.
 Proficient in Microsoft Suite programs especially Microsoft Outlook.
 Travel booking experience and logistics experience highly desirable.

Tools and Equipment Used:

 Standard office equipment including personal computer, multi-line telephone system, portable
phone, fax machine, copier/scanner, postage machine, card scanner, 10 key calculator, multiple
printers and coffee makers.

Certifications and Licenses Required:
 Valid Driver’s license

Working Conditions:
Work is performed in an indoor office environment and requires sitting for long periods of time.
Responsibilities may require an adjusted work schedule, long days, and evening/weekend hours to meet
deadlines.

About Us:
TERRASOND, an experienced multidisciplinary organization, remains one of the few truly
independent, agile, client-focused survey companies. We deliver innovative, reliable geospatial
solutions with a strong company-wide culture in HSE/Q.

OUR GREATEST resource is our people.

Our mission is to collect, compile, and identify geospatial and geophysical information that
provides the best possible solution offering the lowest risk for our clients.

Local around the globe, we excel at executing remote and challenging surveys. We have
successfully completed thousands of surveys in over 28 countries around the world for over 330
clients. These range from inland surveys to deep ocean seabed exploration and mapping projects.
We are an Affirmative Action/Equal Opportunity Employer and employment selection decisions
are based on merit, qualifications, and abilities. We do not discriminate in employment
opportunities or practices on the basis of: race, color, religion, gender, national origin, age,
sexual orientation, gender identity, disability, veteran status or any other characteristic protected
by country, regional or local law.

If you require an accommodation to complete the application, please contact Human Resources
at (713) 690-4900.

The above statements are intended to describe the general nature and level of work being performed by
people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties
and skills required of personnel so classified. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related or a logical assignment to the position. The
job description does not constitute an employment contract between the employer and employee and is
subject to change by the employer as the needs of the employer and requirements of the job change.

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