TerraSond, a precision geospatial solutions provider based in Palmer, Alaska is seeking a Payroll Specialist/HR Assistant to support its survey efforts in Alaska. Under the direction of the Controller, the Payroll Specialist/HR Assistant is responsible for all aspects of payroll generation and payroll reporting. As HR Assistant, he or she assists with benefits administration, calculating employee premium accounts, administering enrollments and terminations, and providing income verification information.
The position requires residence within a reasonable commuting distance from the Palmer, Alaska office and does not include relocation.
Essential Duties and Responsibilities:
Collects bi-weekly timesheets and review information for completeness and accuracy
Contacts employees and/or supervisors to resolve any missed or incorrectly coded time
Researches, trains, and prepares documents for staff regarding payroll procedures and software use
Maintains payroll spreadsheets to ensure accuracy
Compiles payroll data such as allocation of employee hours, workers compensation, payroll taxes, 401K deductions, garnishments, and PTO
Researches and provides information for international payroll
Sets up and withholds multi-state taxes
Prepares quarterly taxes and generates appropriate payments
Reconciles GL accounts and generates appropriate journal entries
Enters Cash Receipts into VISION, advises appropriate TerraSond staff of payment and prepares bank deposits
Sets up employee direct deposits
Enrolls and maintains employee benefits and reconciles benefit provider bills, preparing journal entry summaries page for Accounts Payable Coordinator
Assists HR with various HR related tasks such as filing, processing background screens, entering new employee information, and using e Verify
Knowledge, Skills and Abilities
Knowledge of payroll taxes, deductions, tax liens, and garnishments
Working knowledge of personal computers including word processing, database, and spreadsheet applications
Excellent problem solving/judgement skills with a high level of attention to detail and accuracy
Clear speaking voice in the English language
Ability to maintain confidentiality and exercise extreme discretion
Effective oral and written communication skills
Excellent math skills
Ability to handle and prioritize multiple tasks and meet all deadlines
Required Background and Experience:
A High School Diploma, GED or equivalent
2 years of relevant experience or training
Experience with answering and transferrin calls on a multi-line phone system
Proficient in Microsoft Suite programs especially Microsoft Outlook
Tools and Equipment Used:
Standard office equipment including personal computer, multi-line telephone system, portable phone, fax machine, copier/scanner, postage machine, card scanner, 10 key calculator, multiple printers and coffee makers
Certifications and Licenses Required:
Work is performed in an indoor office environment and requires sitting for long periods of time. Responsibilities may require an adjusted work schedule, long days and evening/weekend hours in order to meet deadlines.
TerraSond is committed to a drug free workplace. Drug screening and background checks are required.
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If you require an accommodation to complete the application please contact TerraSond’s HR department at (907) 745-7215 x 147.
TerraSond is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. TerraSond does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.